Privacy Policy – Corporate
Privacy notice for Customers and Employees
Global Mentors Group consists of CMi Merryck (ANZ and Middle East), Merryck & Co., Chair Mentors International and The Board Advisory Partnership.
Our contact details
Data Protection Officer Merryck & Co. Limited 81 King’s Road London SW3 4NX
Email: data.protection@merryck.com Telephone: +44 (0)207 823 0516
Data Protection Officer CMi Merryck ANZ, Level 29, Chifley Tower, 2 Chifley Square, Sydney, NSW 2000
Email: infoaus@cmimerryck.com Telephone: +61 2 9231 8670
Data Protection Officer CMi Merryck Middle East, 3141 Anas Ibn Malik, 8292 Al Malqa District 13521, Riyadh, Kingdom of Saudi Arabia
Email: leadership@cmimerryck.com Telephone: +44 (0)773 664 6561
Why we process your personal information
Employees: We process your personal information to administer your engagement with CMi Merryck. To do this, we process your personal information for the following reasons: (1) to administer the payment of salaries and expenses. (2) to establish and maintain our records of engagement, including your contractual conditions. (3) to administer and operate your attendance, training, performance, development and disciplinary records. (4) to fulfill our statutory and legal obligations as your employer. (5) to make available to you third party benefits (for example pension benefits)
Customers: We process your personal information to enable us to present our services to you and to allow us to enter in to, and administer, a commercial relationship with you. To do this, we process your personal I formation for the following reasons: (1) to present our services to you. (2) to discuss, negotiate and administer our contractual relationship with you. (3) to communicate our performance of an existing contract. (4) to administer payments, invoices and other essential paperwork.
The type of personal information we collect
|
Employees: Reason we process information |
Information we process |
|
(1) to administer the payment of salaries and expenses. |
• Personal identifiers, contacts and characteristics (for example, name and contact details). • Historical identifiers (such as Position or Role and corporate profile/CV, references) • |
|
(2) to establish and maintain our records of engagement, including your contractual conditions. |
Banking details to enable payment of salaries (such as your bank account number, account name). • Details of your attendance, including sickness and attendance records. • Training details. • Details required by statutory authorities • Performance and disciplinary records relating to your engagement with us. |
|
(3) to administer and operate your attendance, training, performance, development and disciplinary records. |
|
(4) to fulfill our statutory and legal obligations as your employer. |
|
(5) to make available to you third party benefits (for example pension benefits) |
Customers:
|
Reason we process information |
Information we process |
|
(1) to present our services to you. |
• Personal identifiers, contacts and characteristics (for example, name and contact details). • Historical identifiers (such as Position or Role) |
|
(2) to discuss, negotiate and administer our contractual relationship with you. |
|
|
(3) to communicate our performance of an existing contract. |
|
|
(4) to administer payments, invoices and other essential paperwork. |
How we collect personal information and why we have it
Employees: We obtain the majority of your personal information from you. Some may be generated in the course of your engagement with us.
Customers: We either obtain your personal information from you, using publicly available sources or are provided them by an existing contact you have.
Who we share personal information with
In the course of delivering our services we may share information with third parties. These are outlined below.
Employees:
|
Reason we process information |
Who we share information with |
|
(1) to administer the payment of salaries and expenses. |
• Our IT providers, including cloud-based providers of email, office functionality and Customer Relationship Management.. • Statutory authorities, to the extent we are required to do so. • Our third party payroll provider |
|
(2) to establish and maintain our records of engagement, including your contractual conditions. |
|
|
(3) to administer and operate your attendance, training, performance, development and disciplinary records. |
|
|
(4) to fulfill our statutory and legal obligations as your employer. |
|
|
(5) to make available to you third party benefits (for example pension benefits) |
Customers:
|
Reason we process information |
Who we share information with |
|
(1) to present our services to you. |
• Our IT providers, including cloud-based providers of email, office functionality and Customer Relationship Management. • Our sister organisations in Global Mentors Group, to ensure a coordinated and high quality engagement with you. |
|
(2) to discuss, negotiate and administer our contractual relationship with you. |
|
|
(3) to communicate our performance of an existing contract. |
|
|
(4) to administer payments, invoices and other essential paperwork. |
How we store your personal information
We have a documented approach to information security that is consistent with international standards. Your information is securely stored through secured use of cloud-based providers of email and office functionality software.
How we retain and remove data
We retain your personal data for seven years after your engagement with us has concluded.
Your data protection rights
Under data protection law, you have rights including: Your right of access – You have the right to ask us for copies of your personal information. Your right to rectification – You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete. Your right to erasure – You have the right to ask us to erase your personal information in certain circumstances. Your right to restriction of processing – You have the right to ask us to restrict the processing of your personal information in certain circumstances. Your right to object to processing – You have the right to object to the processing of your personal information in certain circumstances. Your right to data portability – You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances. You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.
Please contact us at data.protection@merryck.com / infoaus@cmimerryck.com / leadership@cmimerryck.com if you wish to make a request.
How to complain
If you have any concerns about our use of your personal information, you can make a complaint to us at data.protection@merryck.com or infoaus@cmimerryck.com.
